SSRG Publications – Newsletter Policy and Editor Job Description

Agreed by the Executive Committee 17th September 2002

Newsletter Policy

1. The newsletter is the main vehicle through which SSRG disseminates information

about key issues relating to research, policy and planning in health and

social care. It alerts readers to:

  • government initiatives and consultations, and facilitates response tothese
  • events that are being organised by SSRG and other agencies
  • SSRG policies and objectives, and information about the SSRG AGM
  • requests for information from colleagues in other authorities/agencies
  • areas of good practice
  • information about relevant employment opportunities

2. As a major part of the public face of SSRG, the importance of regularity, quality and consistency cannot be overstated.

3. In line with feedback from members, the ‘What’s On’ section of the newsletter will be related to research activities of interest to the mainstream of SSRG members.

4. SSRG is committed to producing 6 editions of the newsletter each year.

5. The content and style of the Newsletter should conform to all other SSRG policies, such as those on equal opportunities.

6. The Newsletter should represent all parts of the SSRG network (i.e. English regions, Wales, Scotland, Northern Ireland)

7. Members of SSRG who agree to represent SSRG at other meetings or events should write relevant reports for inclusion in the Newsletter.

8. SSRG will accept adverts to be placed in the Newsletter so long as they do not conflict with any SSRG policies. There will be a charge for placing adverts or flyers in the Newsletter. Charges are set by the Executive Committee and will be reviewed on an annual basis in January each year.

9. The Newsletter Editor is appointed by the Executive Committee. The appointment is annual, but can be renewed if both the Executive Committee and the Editor agree.

10. The Newsletter Editor must give notice of at least four months (two editions) if s/he is unable to continue unless there are exceptional circumstances.

11. It is the role of the Executive Committee to oversee the functioning of the Newsletter and review the Editorial job description and policy as necessary.

12. The Newsletter Editor is responsible to the SSRG Executive Committee for the integrity of the newsletter. It should be clearly stated when views expressed in the newsletter (by the editor or any contributor) are not necessarily the views of the SSRG or the Executive.

13. The duties of the Newsletter Editor are set out in the job description

below.

SSRG Newsletter Editor – Job Description

The ‘core tasks’ of the newsletter editor are to:

1. Produce six editions per year: January; March; May; July; September and November. The March edition will carry information about the SSRG AGM and up-to-date information about the Annual Workshop.

2. Ensure quality and consistency of content by proactively seeking contributions from:

  • SSRG members so that activity and interests are represented from Englishregions, Northern Ireland, Scotland and Wales.
  • Policy makers in central and local government (for example, Departmentof Health; Office of the Deputy Prime Minister; Audit/Accounts Commission;Local Government Associations; ADSS; ADSW etc.)
  • Independent organisations active in R&D such as the UK Federationof Primary Care Research; SCIE; Laria; Race Equality Unit; Starfish; RNIB;NCB etc.
  • Academic Institutions, including the Academy; the Assembly; Making ResearchCount; Research in Practice; Joint University Council Social Work Education/ResearchCommittee)
  • Other relevant individuals and organisations.

The editor is responsible for advising these agencies, as appropriate of the deadline date for copy, and for ‘chasing’ contributions where these have been promised but not received.

3. Ensure that contributions are consistent with SSRG equal opportunities policy.

4. Check all contributions for correct spelling and grammar, editing as necessary.

5. Ensure that the layout of pages is ‘satisfactory’ (ie, not too cramped and not too many gaps) and that the total number of pages is divisible by four: edit/omit articles as necessary.

6. Ensure that the printers obtain a copy of the newsletter in the appropriate format(s) and are advised of the deadline for publication and distribution.

Also ensure that the appropriate quantity is distributed to SSRG members and that there are sufficient copies left over for promotional purposes: (to distribute at events and/or to pass as a complimentary copy to individuals or organisations who may be interested in membership)

7. As a member of the Executive Committee, attend meetings on a regular basis to discuss issues and liaise with other SSRG executive members, or individuals nominated by the Executive as necessary/advised.

8. Ensure that the Newsletter is posted to the SSRG website in appropriate formats (eg, large print)

9. Seek to generate income from sponsorship and from advertisers, such as publishers (eg MacMillan – we currently charge £100 for a flyer) and academic institutions (to advertise courses etc.)

10. Ensure that prompt payment is made for publication, distribution and administrative costs.

11. Select specific articles from the newsletter for on-line publication on the SSRG website.

12. Promote and develop the newsletter.

Sue Simmons

Patricia Walker

David Henderson

Faye McNiven

November 2002